Now live · Swimming · More sports 2026

Run your club,
not just your spreadsheet.

The operating system for sports clubs. Membership, billing, compliance, committee tools, competition entries and coaching, one platform for everyone who runs the club. Built by a coach who got fed up with the alternatives.

Request early access→See how it works
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VC
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Built for admins, committees & coaches
across the UK & Ireland
Early access partners
Swim Belfast
Launch partner
Who it's for

One platform for everyone who runs the club.

A club isn't just the coaching. It's the billing, the committee, the compliance, the parents and the athletes. Club Engine X is built for all of them.

Committee

Run meetings on real data.

Auto-generated reports, member stats, financial summaries. Chair, secretary and committee members see the club at a glance.

  • Monthly board reports
  • Member & financial dashboards
  • Audit trail on every decision
Treasurer

Books that reconcile themselves.

Stripe-powered auto-billing, failed-payment retries, refunds, credit notes. Export for your accountant in one click.

  • Live income & outstanding view
  • Reconciliation + reporting exports
  • Refunds, credits, pass-through fees
Admin

The workbench that does the admin.

Membership, registration, compliance, waivers, communication. One inbox, one queue, approvals handled inline.

  • Member & family records
  • Digital waivers + compliance
  • Automated parent comms
Coach

Focus on the club, not the paperwork.

Attendance, session plans, meet entries, PBs and qualifying times. All live, all linked, all one click away.

  • Meet entry workspace + HyTek
  • Live PBs & standards tracking
  • Session builder + attendance
The problem

Sound familiar?

Every committee, treasurer and head coach we spoke to said the same things. We built Club Engine X to fix all of them. Not one at a time, all at once.

Before

Chasing parents for bank transfers

Manually tracking who's paid, sending reminder messages, reconciling bank statements every month. Hours of admin time. Awkward conversations.

With Club Engine X

Automated Stripe billing, cards on file

Set it once. Cards are charged automatically. Failed payments retried. Reminders sent on your behalf. You get paid without lifting a finger.

Before

Spreadsheets for meet entries

Copy-pasting times, checking qualifying standards manually, formatting HyTek files by hand at 11pm the night before entries close.

With Club Engine X

Meet workspace with QTs + HyTek export

Qualifying times checked automatically against live PBs. Entries built in one place. Scratches handled inline. HyTek file ready to upload.

Before

No idea who qualifies for what

Digging through old results, manually comparing times to standards, missing athletes who are close, sometimes by half a second.

With Club Engine X

Live standards tracking, always current

Every PB tracked. Every standard checked. You see exactly who qualifies, who's close, and who just missed, across every squad.

Before

One shared family password for everything

Mum's login. Dad's login. Same login. The athlete uses the parent account. Nobody knows who changed what. Competitor tools make this a nightmare to untangle.

With Club Engine X

Multi-parent & athlete household logins

Every household member gets their own login, all linked to the same athlete profile. Parents manage bookings and payments. Athletes see their own dashboard. Role-based access, zero chaos.

Before

Waivers & compliance on paper

Paper forms lost in filing cabinets. Chasing signatures before gala day. No idea what's expired or missing until an inspector asks.

With Club Engine X

Digital compliance with inline signing

Waivers, medical forms, consents: all digital. Signed on-screen by the parent. Tracked automatically. Audit-ready at any moment.

Platform features

Everything your club actually needs.

No bloat. No features you'll never use. Just the tools that make running a sports club genuinely easier — whatever the sport. Designed with the people who actually run clubs.

PaidConway, V. · April fees£85.00
PaidHughes, J. · April fees£85.00
RetryRoss, A. · card declined£85.00
PaidNolan, F. · April fees£85.00
142 of 145 paid£12,070 collected

Automated billing

Stripe-powered auto-billing with cards on file. Failed payments retried automatically. No more chasing bank transfers.

ONBOARDING · STEP 3 OF 4
Card details
4242 4242 4242 ••••
04 / 28
CVC •••
Complete registration →

Registration & onboarding

Invite link → account → card on file → done. Parents join in minutes, not days. No paperwork, no back-and-forth.

ULSTER OPEN · 24 MAY · ENTRIES
QTConway, V. · 50 Free27.14
QTHughes, J. · 100 Fly1:04.8
−0.3sRoss, A. · 200 Back2:28.9
QTCollins, M. · 100 Breast1:18.4
22 entries
Export HyTek →

Meet entry workspace

Qualifying times checked automatically. Build entries, manage scratches, export HyTek files in one click.

SENIOR SQUAD · APR 2026
M
T
W
T
F
S
S
1
2
3
4
5
8
9
10
11
12
15
16
17
18
19
22
■ full■ partial■ missed

Attendance tracking

Per session, per squad. See who's showing up, spot patterns, flag concerns early before they become problems.

V. Conway
100 FREE · 12 MONTHS
−1.8s
↓ SEASON
MayOctApr

Performance analytics

PBs tracked automatically. Standards checked in real time. See every athlete's progression at a glance.

PARENTAL CONSENT · 2026 SEASON
I, the undersigned, consent to my child participating in Club Engine activities for the 2026 season…
Parent Signature
Victoria Conway
signed 22 apr 2026✓ AUDIT-READY

Compliance & waivers

Digital waivers, medical forms, and consents. Inline signing on any device. Audit-ready records. Nothing on paper.

AUTO-SENT · 8:00 AM
CLUB ENGINE · BILLING
April fees receipt: £85.00 paid · Thanks, Victoria.
CLUB ENGINE · REMINDER
Ulster Open entries close in 2 days. Confirm Jamie\'s events.
CLUB ENGINE · ACHIEVEMENT
Amelia hit her 100 Fly QT! New PB: 1:04.8

Communication

Automated emails for billing, entries, results, and compliance. Each family gets exactly what they need, nothing more.

SQUAD OVERVIEW
Senior24 · £95
Development38 · £75
Junior A31 · £60
Masters19 · £55
4 active squads142 members

Multi-squad management

Different fees, standards, and schedules per squad. Manage your whole club from one dashboard.

FEE STRUCTURE · SENIOR SQUAD
Monthly subscription£95.00
Annual (10% off)£1,026
Sibling discount (15%)off
Meet entry feespass-through

Flexible billing

Monthly, annual, seasonal, sibling discounts, meet-fee pass-through. Billing that works exactly how your club does.

HOUSEHOLD · CONWAY FAMILY
Sarah Conway
Billing · bookings · consent
PARENT
Mark Conway
Billing · bookings · consent
PARENT
Victoria Conway
Results · schedule · PBs
ATHLETE
1 athlete profile3 individual logins

Household logins

Mum books. Dad checks the schedule. Your 16-year-old checks their own results. Everyone gets their own login — linked to one athlete profile, with the right permissions for each person. No shared passwords. No confusion about who changed what.

Early access · now open

Ready to see it in action?

Free during beta. No credit card required. Early clubs lock in their rate for life and get direct input into what we build next.

Join the early access list →Takes 60 seconds  ·  No commitment
Our story

Built by a coach who had to run the club too.

Coaching was meant to be the job. Instead it was chasing bank transfers, reconciling spreadsheets for the treasurer, drafting committee reports, and manually checking qualifying times at 11pm the night before a meet.

Club Engine X is the platform we wished existed: for the committee, the treasurer, the admin, and the coach. Built from the ground up for how sports clubs actually operate, not how software companies think they do.

Finally, a platform that understands a club isn't just the coaching. The billing, the committee reports, the compliance. It all just works. We've got our evenings back.Head Coach & Committee Member · Swim Belfast
Launch partner
Swim Belfast
142
Members · One club · Zero spreadsheets
14 hrsadmin saved / month
98%auto-pay success
£0late bank transfers
Simple by design

Up and running in days, not months.

No lengthy implementation. No six-week onboarding. We get your whole club live fast: committee, admin, coaches, parents, so everyone can get back to what they actually signed up for.

01
Setup

We set up your club

We import your members, configure your squads, set up billing rules and fee structures. You're live in days, not months. Coach Flynn from Swim Belfast was live in a week.

02
Invite

Parents register online

Send an invite link. Parents create an account, add their child's details, and put a card on file. Done. No paperwork, no chasing.

03
Run

Your club just runs

Billing runs automatically. Committee reports generate themselves. Meet entries flow through the workspace. Compliance is handled. Everyone, from admin to treasurer to coach, gets back to the part they love.

What's coming

And we're just getting started.

Club Engine X is actively evolving. Here's what's on the horizon, shaped by what launch partners actually ask for.

Coming soon

AI-powered training programming

Intelligent programme design across every sport your club runs - S&C, technical, multi-discipline. Tailored to each athlete, automatically generated.

In development

Classes & activity booking

Run any class-based activity - gymnastics, swimming, group fitness, or anything else members book into a fixed slot. Schedules, capacity, and enrolments, all in one place.

In development

Volunteer management

Coordinate helpers, track hours, and recognise contributions. Your volunteers deserve better tools too.

Coming soon

Staff hours & payments

Log coaching hours, automate pay calculations, and export for payroll. No more manual timesheets.

In development

Advanced analytics

Season planning, progression forecasting, squad health dashboards. Data that actually helps you coach.

In development

Mobile coach companion

Native iOS and Android apps for poolside use. Attendance, times, and notes, right from the deck.

Sport module

S&C & gym module

Programme design, athlete load tracking, and gym floor session management. Built for strength coaches who need more than a spreadsheet.

Sport module

Field sports module

Team squads, fixture scheduling, training block management, and player tracking. The same operational power, built for the pitch.

Sport module

Water polo module

Squad and team management, match scheduling, cap numbers, and in-water session tracking. Built for the unique demands of the polo pool.

Your sport

More sport modules coming.

Swimming is where we started. Every sport gets its own module — built for its specific structure, not bolted on. Tell us what you play and we'll build it next.

Tell us your sport →

Roadmap items are in active development. Timelines may change.

Pricing

Simple, transparent pricing.

Tailored pricing for your club. No setup fees. No long contracts. We'll come back with a quote within 24 hours.

Tailored to your club.

Pricing scales with your club size. Early-access partners get locked-in rates for the life of their subscription.

Unlimited membersAll features includedUK-based support
Get a custom quote →

Ready to stop fighting spreadsheets?

Tell us about your club. We'll be in touch within 24 hours. No spam, no commitment, just a conversation about whether Club Engine X is right for you.

Request early access
Email address *
Club name *
Approximate members

No spam. No commitment. Just a conversation about your club.